Schools often prefer to make student roster changes at the beginning of the new school year when new teachers, new class rosters and new classes and students are known.
On the next page are suggestions for the transfer and promotion of students using MindPlay Virtual Reading Coach. These are only suggestions. We recommend a district and/or school wide discussion be held to discuss these options.
If a student has not used the program regularly (<80% fidelity) then the information they have learned from MindPlay is most likely not embedded in long term memory.
Consequently, for a student who is not started over at the new school year, the program will pick up for where the student left off. This is fine for students who have good fidelity, the information is MORE likely to be in their long-term memory and they will continue to progress quickly; but for those students who have poor memory, the program will keep going from where they were and EVENTUALLY will assign or re-assign lessons as needed. This is a slow process and requires students to make repeated errors to trigger reteaching. Reteaching will take place but, in most cases, it is better to start the student over. A re-start allows a student to test out of what they do know and will get the lesson(s) assigned in a more appropriate sequence of instruction.
Ultimately it is a classroom teacher’s decision based on what they know of the student. Some students may feel “defeated” if they are “forced” to start over; and some students will do fine just continuing. A teacher must make this decision on an individual student basis.
Transfer and Promote
For END OF SCHOOL YEAR:
- Create a new School called School Year 20___ to 20___
- Enter new classes titled by a single grade: Grade 2; Grade 3 etc.
- Transfer (not promote) all students into these classes for holding until the beginning of the next year.
- At the school level when transferring a student, the license assigned to that student will automatically be removed.
- Once all students are transferred out, begin removing all existing classes and teachers from the current site. This will help clean up the site for extra personnel who have left and classes that will be changed.
For NEW SCHOOL YEAR:
- For students NOT returning:
- Move these students to the “unassigned” class so that their data no longer is aggregated in to the school reports.
- Export a .csv data report and consider deleting the students after Quarter 1.
- For returning students:
- Students with fidelity greater than 80%: Use the Batch csv file to “transfer and promote” into the new class.
- Student with fidelity less than 80%: leave in the Unassigned class. NOTE: this recommendation is based on the fact that long term memory has most likely not been affected with this low fidelity. These students may benefit from starting over in the MVRC program as lessons mastered can be tested out of but with those objectives that still need work will be reassigned.
- Important. If starting a student over *– add a number (or letter) to these student login names, and save – This will preserve previous data. This number is needed so that the student can be re-added with the same login as before once added as a new student.
- Re-adding former students to start over: Add students via csv import or batch file with new grade level – they do not need to be promoted as they will be starting over as a new student. NOTE: their old login name would have to be edited * or changed as no duplicate login names are allowed.
1. From the Classroom Dashboard, Select desired student(s) that you would like to transfer or promote.
2. Click on the Select Report or Action box and then click on Transfer or Promote in the drop-down menu that will appear.
